Privacy Policy

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Privacy Policy for Weevva Systems Ltd.

Effective Date: 1 December 2024

At Weevva Systems Ltd. ("Weevva"), we value and respect your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal information. By using Weevva’s services or accessing our platform, you agree to the terms outlined in this policy.

1. Information We Collect

Weevva collects the following types of information to provide and improve our services:

1.1 Personal Information

• Name, email address, phone number, and postal address.
• Identification and verification details and documents, if provided.
• Payment information for subscription and service transactions.

1.2 Tenant and Landlord Information

• Details about rental properties, lease agreements, and tenant preferences.
• Tenant screening information, such as credit reports, employment details, and references.

1.3 Usage Data

• Information about how you interact with our platform, including IP address, browser type, and device information.
• Cookies and similar technologies to track preferences and usage.

1.4 Aggregated and De-Identified Data

• Data that has been stripped of personal identifiers and used for analysis, reporting, or sale to third parties.

2. How We Use Your Information

Weevva uses the information collected for the following purposes:

• To provide and manage our platform’s services.
• To facilitate tenant screening and landlord services.
• To comply with applicable laws and regulations.
• To communicate with you regarding your account and services.
• To improve and enhance platform functionality through user feedback and analytics.
• To generate aggregated, de-identified data for reporting and market insights.

3. Sharing Your Information

We may share your personal information with:

• Third-Party Service Providers: To facilitate payments, tenant screening, and other necessary functions.
• Legal Authorities: To comply with legal obligations or enforce our rights.
• Business Transfers: In the event of a merger, acquisition, or sale of company assets.
• Aggregated Data Recipients: De-identified and anonymized data may be sold or shared for market insights without disclosing personal information.

4. How We Protect Your Information

Weevva implements robust security measures to protect your data, including:

• Encryption of sensitive data.
• Regular security audits and system monitoring.
• Limiting access to personal data to authorized personnel only.

Despite our efforts, no system is completely secure. We encourage users to take precautions, such as creating strong passwords and safeguarding account credentials.

5. Your Rights

As a user of Weevva, you have the following rights:

• Access and Correction: You may access and update your personal information through your account settings.
• Data Portability: Request a copy of your data in a structured, machine-readable format.
• Data Deletion: Request deletion of your account and associated data, subject to our legal and contractual obligations.
• Opt-Out of Communications: You can unsubscribe from marketing emails or modify your preferences.

To exercise these rights, contact us at contact@weevva.com.

6. Data Retention

Weevva retains personal data for as long as necessary to provide services, comply with legal obligations, resolve disputes, and enforce agreements. Aggregated, de-identified data may be retained indefinitely.

7. Cookies and Tracking Technologies

We use cookies to:

• Enhance user experience.
• Track platform usage for analytics.
• Store preferences and settings.

You can manage cookie settings through your browser.

8. Third-Party Links

Weevva may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites.

9. Updates to this Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with the updated effective date. Continued use of our services constitutes acceptance of the revised policy.

10. Contact Us

If you have any questions or concerns about this Privacy Policy, please contact us:
Email: contact@weevva.com
Mailing Address: 100 Signal Hill Rd, St. John’s, A1A 1B1

By using Weevva, you acknowledge that you have read, understood, and agree to this Privacy Policy.